Terms of Use | Vocal Minutes

Acceptance

By creating an account or using Vocal Minutes, you agree to these Terms of Use and the Privacy Policy. If you do not agree, do not create an account, access, upload, record, process, export, share, or otherwise use Vocal Minutes.

Age restriction

You must be at least 18 years old, or the age of legal majority in your jurisdiction if higher, to use Vocal Minutes.

User responsibility

You are solely responsible for how you record, upload, transcribe, summarize, share, export, or rely on meeting content. You must obtain all required permissions before recording or uploading any audio. You are responsible for reviewing all generated output before using it in any business, legal, compliance, financial, employment, client, medical, tax, or operational context.

Recording consent and local laws

You are solely responsible for complying with all local recording, consent, privacy, employment, workplace monitoring, surveillance, telecommunications, and data protection laws in every jurisdiction that applies to your meeting or participants.

If any participant, client, employer, law, policy, agreement, professional rule, or workplace requirement prohibits recording or AI processing, you must not use Vocal Minutes for that meeting or content.

Experimental AI output

AI features are experimental. Transcripts, summaries, decisions, and action items are generated using automated AI systems and may be incomplete, inaccurate, delayed, mistranslated, hallucinated, or unsuitable for your purpose. You must review and verify all outputs before using them.

No professional advice

Vocal Minutes does not provide legal, financial, tax, medical, compliance, employment, or professional advice. Do not treat any generated output as a substitute for professional review.

Prohibited use

You must not use Vocal Minutes to:

Record, upload, process, disclose, or share content without required legal rights and permissions.
Violate privacy, data protection, employment, telecommunications, surveillance, intellectual property, confidentiality, or professional rules.
Upload malware, illegal content, abusive content, or content that infringes third-party rights.
Bypass security, misuse APIs, scrape systems, interfere with service reliability, or attempt unauthorized access.
Use AI output as the sole basis for high-impact decisions involving employment, credit, housing, education, healthcare, legal rights, or access to essential services.
Misrepresent AI-generated text as verified fact without appropriate human review.

Third-party AI providers

Audio and text may be processed by third-party AI providers such as Deepgram and OpenAI. Their availability, accuracy, latency, and processing practices are outside Vocal Minutes' direct control.

Sensitive and enterprise information

Do not upload trade secrets, classified information, confidential enterprise materials, regulated data, privileged information, highly sensitive data, or third-party personal data unless you have the legal right, internal authorization, and explicit permission to process it with this app and its AI providers.

User content license

You keep ownership of your meeting content. You grant Vocal Minutes a limited, non-exclusive, worldwide license to host, store, transmit, process, reproduce, transform, and display content only as needed to provide, secure, troubleshoot, support, and improve the service, comply with legal obligations, and enforce these terms.

Temporary audio storage

Audio files are stored temporarily for processing and are configured for deletion after 24 hours. Text records such as transcripts, summaries, and action items may remain available in your account.

Account security

You are responsible for protecting your account credentials, devices, email inbox, exported files, and any shared meeting records. You must notify support promptly if you suspect unauthorized access or a security issue involving your account.

No warranties

Vocal Minutes is provided as-is and as-available without warranties of accuracy, fitness for a particular purpose, uninterrupted operation, or error-free output.

Liability limitation

To the maximum extent permitted by law, Vocal Minutes and its operators are not responsible for decisions, losses, damages, claims, penalties, disputes, missed obligations, business consequences, or other outcomes resulting from your use of the app or reliance on generated outputs. Total liability for all claims related to the app will not exceed the amount you paid to use the app during the 12 months before the claim. If you paid nothing, liability is limited to the lowest amount permitted by law.

Indemnity

You agree to defend, indemnify, and hold harmless Vocal Minutes, its owner, developers, operators, service providers, and representatives from claims, damages, losses, liabilities, penalties, costs, and expenses arising from your recordings, uploads, permissions, content, exports, sharing, legal violations, misuse, breach of these terms, or reliance on generated output.

Service changes and suspension

Vocal Minutes may change, suspend, restrict, or discontinue features, providers, storage, processing behavior, availability, or accounts where needed for security, legal compliance, abuse prevention, operational reasons, or product changes. We may suspend or terminate access if we believe these terms were violated or continued use creates legal, security, or operational risk.

Beta, MVP, and availability

Some features may be beta, experimental, or unavailable at times. Vocal Minutes does not guarantee uninterrupted service, permanent storage, perfect processing, specific provider performance, or availability in every country, device, language, or network condition.

Export and sharing responsibility

Once you export, download, copy, send, or share transcripts, summaries, action items, PDFs, JSON files, or other meeting records, you are responsible for the security, legality, accuracy, recipient access, and consequences of that exported or shared material.

Good-faith dispute resolution

Before starting formal proceedings, you agree to first contact Vocal Minutes and attempt to resolve any dispute in good faith for at least 30 days, unless urgent legal relief is required.

Governing law

These terms are governed by the laws of Egypt, excluding conflict-of-law rules. Unless prohibited by applicable law, disputes will be resolved through confidential binding arbitration in Cairo, Egypt. If arbitration is unavailable or unenforceable, the competent courts in Cairo, Egypt will have exclusive jurisdiction.

Changes to these terms

We may update these terms as the product, providers, laws, or risk controls change. The latest version will be posted on this page. Continued use after an update means you accept the updated terms, and material changes may require renewed acceptance in the app.